First National Bankers Bank

ADMINISTRATIVE SUPPORT SPECIALIST

Location

Baton Rouge Office

Type

Full Time

SUMMARY: The Administrative Support Specialist position is responsible for performing basic
clerical duties to support the entire organization. The Administrative Support Specialist position is
responsible for performing basic clerical duties to support the entire organization and assisting with
special projects as directed by Administration Manager. The support requires basic technical,
organizational and communication skills. The support requires basic technical, organizational and
communication skills. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
 Maintains central information database to include all shareholder, accountholder, account prospect,
competitor, and vendor files, which requires updating all mailing information, all primary bank
employees and their job-related “tags”, and maintains voice wire passwords for customer bank
employees;
 Receives, circulates and posts new account forms, updating files and requesting new account information
as needed and electronically archives account documents;
 Prepares material for bulk mailings, preparing copies, providing mailing labels, stuffing envelopes,
posting, and delivering for outgoing mail. May be assisted in bulk mailing by other employees;
 Maintains adequate amounts of postage in meter and handles all tasks relating to the mailing procedures
needed by all FNBB employees. Maintains mailroom is in orderly condition. Bundles and deposits
outgoing mail for courier pickup; coordinating with courier for mail pickup on holidays, unusual work
schedules or times when the Bank is closing;
 Maintains repair and maintenance of all company vehicles. Records maintenance in Automobile Log
when maintenance is completed;
 Maintains all office supply inventory, including but not limited to copy paper, copier supplies, and
kitchen supplies. Conducts periodic inventory of all supplies to ensure an adequate level on hand;
 Administrates and maintains supply purchasing and inventory control through Legendary Supply Chain
through the CRM (Salesforce) interface;
 Orders all company branded stationary and envelopes through local printer for all locations. Orders bank
directories on a semi-annual basis;
 Schedules photography appointments for new employees. Also, orders and picks up new employee
name badges and desk plates;
 Maintains inventory of all safety deposit boxes at Citizens Bank & Trust and Regions Bank. Also,
periodically retrieve or deliver backup materials to Regions Bank along with auditing the boxes
annually;
 File all routine correspondence and reports and maintains retention of all customer account agreements;
 Assists in maintaining the Training Room and Board Room appearance and function ability, which
includes room setup and clean up. Also includes ordering supplies, food, and beverages on an as needed
basis and with guidance from Administration Manager;
 All other secretarial and administrative tasks as they arise including, but not limited to, preparing
correspondence, annual mailings, forms, spreadsheets and all other typed material requested by
personnel of other Bank departments;
 May be called upon to perform special errands and/or secretarial duties for Management away from the
Bank. This may involve driving from specific locations;
 Assists Director of Corporate Affairs will all clerical duties;
 Cross Trained on all Administrative duties and programs;
 Other as assigned.

Other requirements:
High School Diploma
Outlook
Basic Microsoft Work
Excel Basic
Powerpoint
DocuSign (desired)
EventPro (desired)
Salesforce (desired)
Prior administrative experience (desired)
Ability to lift up to 25lbs.
 
 
 
 
 

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Company Website: www.bankers-bank.com

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